Environmental & Sustainability Policy

W1 Productions Ltd

Effective Date: December 2024

Review Date: November 2025

1. Policy Statement

W1 Productions Ltd is committed to conducting its operations in an

environmentally responsible and sustainable manner. As a provider of event

equipment and personnel to corporate and music events across the United

Kingdom, we recognise the environmental impacts associated with transport,

energy consumption, materials usage, and waste generation within the live

events industry.

We are committed to minimising our environmental footprint, promoting

sustainable practices across our operations, and supporting our clients in

delivering environmentally responsible events.

This policy applies to all employees, freelancers, contractors, and suppliers

working on behalf of the company.

2. Our Commitments

We commit to:

• Comply with all applicable UK environmental legislation and

regulations, including those set by the Environment Agency and other

relevant authorities.

• Prevent pollution and reduce environmental impact across all areas of

our operations.

• Continually improve our environmental performance through

measurable objectives and regular review.

• Promote a culture of environmental awareness among staff and

partners.

• Encourage clients and suppliers to adopt sustainable practices.

3. Key Environmental ImpactsAs an event equipment and staffing provider, our primary environmental

impacts include:

• Vehicle emissions from transport and logistics

• Energy consumption of equipment (lighting, AV, staging, power

distribution)

• Waste generation during event build, operation, and breakdown

• Use of consumables and packaging

• Procurement of materials and equipment

4. Our Sustainability Objectives

4.1 Transport & Logistics

• Optimise vehicle routing and load planning to reduce fuel consumption.

• Maintain vehicles to ensure maximum fuel efficiency.

• Gradually transition towards low-emission or electric vehicles where

commercially viable.

• Encourage car sharing and public transport use for crew where

possible.

4.2 Energy Efficiency

• Invest in energy-efficient equipment (e.g. LED lighting, class D

amplification etc).

• Regularly service and maintain equipment to ensure optimal efficiency.

• Promote the use of renewable energy sources at events where

available.

• Work with clients to reduce unnecessary power usage on-site.

4.3 Waste Management

• Apply the waste hierarchy: Reduce, Reuse, Recycle.

• Minimise single-use materials in operations and on-site builds.

• Reuse staging, set materials, and packaging wherever possible.• Segregate waste on-site and work with licensed waste carriers.

• Aim to reduce landfill waste year-on-year.

4.4 Sustainable Procurement

• Source equipment and materials from responsible suppliers.

• Consider product lifespan, repairability, and energy efficiency when

purchasing new equipment.

• Favour suppliers with credible environmental policies.

• Reduce unnecessary packaging in deliveries.

4.5 Carbon Management

• Monitor fuel usage and major energy consumption sources.

• Establish baseline carbon data and set realistic reduction targets.

• Explore carbon offsetting schemes for unavoidable emissions.

• Support clients seeking carbon-conscious event delivery.

4.6 Office & Administrative Practices

• Reduce paper usage through digital documentation and invoicing.

• Implement energy-saving measures in office spaces.

• Encourage remote meetings to reduce travel where appropriate.

5. Training & Engagement

• Provide environmental awareness guidance to staff and freelance crew.

• Promote sustainable practices during event planning and execution.

• Encourage team members to suggest improvements to environmental

performance.

• Communicate this policy to all staff, suppliers, and relevant

stakeholders.6. Monitoring & Review

We will:

• Set annual environmental improvement targets.

• Review environmental performance at least once per year.

• Update this policy as required to reflect regulatory changes, operational

developments, and industry best practice.

7. Responsibility

The Directors of W1 Productions Ltd hold overall responsibility for

environmental performance. All employees, contractors, and freelancers

share responsibility for implementing this policy in their daily activities.

8. Commitment to Industry Best Practice

We recognise that the live events industry is evolving in response to climate

change and environmental concerns. We are committed to aligning with

recognised industry sustainability initiatives and frameworks where

appropriate and feasible.

Modern Slavery and Human Trafficking Statement

Introduction

This statement outlines the actions taken by W1 Productions to prevent modern slavery and human trafficking within our operations and supply chains. It applies to all entities operating under W1 Productions unless a specific subsidiary elects to publish its own separate statement.

Our Organisation

W1 Productions is a company delivering a broad range of equipment, technical services, and media solutions to the broadcast and live events sectors across Europe. The company is headquartered in the United Kingdom and operates in multiple European countries.

Our Commitment

W1 Productions is firmly committed to ensuring that modern slavery and human trafficking have no place within our business activities or supply networks. We are dedicated to conducting business responsibly, ethically, and transparently in all our relationships.

Our commitment to preventing modern slavery is supported by robust governance frameworks, internal controls, and established policies designed to promote integrity across our organisation and supply chain. These principles are reinforced through policies covering ethical conduct, equality and diversity, anti-bribery, sanctions compliance, anti-money laundering, and competition law.

These policies are regularly reviewed and updated, translated where appropriate into relevant local languages, and supported by training delivered by our compliance leadership team. Modern slavery awareness also forms part of our legal and HR guidance in relevant regions across Europe.

To strengthen accountability, W1 Productions operates a Whistleblowing Policy supported by an independently managed anonymous reporting hotline. This enables employees and third parties to raise concerns in confidence. In addition, our Integrity and Compliance Guide outlines expectations not only for employees but also for external partners and suppliers.

Our Supply Chain

Given the European scope of W1 Productions’ operations, our supply chain spans multiple jurisdictions and industries. Wherever possible, we work with approved and trusted suppliers. As part of our procurement processes, we conduct appropriate due diligence and seek to incorporate suitable contractual protections into supplier agreements to address modern slavery risks.

Ongoing and Future Actions

W1 Productions remains committed to strengthening its approach to preventing modern slavery and human trafficking. We continue to enhance our policies, contractual standards, procedures, and training programmes to mitigate risk within our supply chain.

We are committed to improving our due diligence processes and increasing awareness among employees and business partners. Modern slavery considerations form part of our broader Integrity and Compliance Programme, which also addresses business ethics, anti-bribery, and competition law compliance.

Regional business teams provide annual compliance reporting, and identified risks are reviewed by the Board as part of its ongoing monitoring responsibilities. We also plan to implement a Supplier Code of Conduct that will clearly set out our expectations regarding modern slavery and human trafficking.

Furthermore, W1 Productions will continue to review and align its operations with applicable modern slavery legislation across the jurisdictions in which it operates, including undertaking targeted compliance work where required.